Enterprise Research Administration System (ERAS) Project

Operating in an increasingly complex research ecosystem, universities must simultaneously manage diverse funding sources, awards, and compliance demands. A consolidated Enterprise Research Administration System (ERAS) centralizes these activities, enabling seamless support across all phases of the research lifecycle, from proposal submission to award closeout.

Scope of Work

Georgia Tech’s Office of the Executive Vice President for Research (EVPR) is seeking to adopt a comprehensive enterprise research administration system (ERAS) to replace the multiple technology solutions underpinning the current research funding administration lifecycle.

Georgia Tech eRAS Technology Procurement Kick-off Presentation March 26, 2026.

Task 1: OSP Technology System Update RFP Development

Purpose: Enable Georgia Tech to procure a modern enterprise research administration system

Validate and consolidate functional, technical, security, and compliance requirements through targeted discovery
Develop a procurement-ready RFP and supporting solicitation materials
Support vendor Q&A, evaluation, demonstrations

Task 2: Current State Technical Enhancements

Purpose: Improve efficiency of existing systems while procurement is underway

Review current research administration systems, integrations, and workflows
Identify user challenges, workarounds, and system usage challenges
Recommend near-term “quick win” enhancements achievable within existing systems

Key Deliverables

Consolidated requirements baseline for RFP development (Phase 1)
Procurement-ready RFP (Phase 2)
RFP evaluation materials (Phase 3)

Phases	March	April	May	June	July	August–November
Phase 1: Kick-off, Targeted Discovery and Requirements Validation	Project Kickoff	Requirements Validation
	Begin Discovery & Interviews

Phase 2: Solicitation Development			Campus Leadership Buy-in and Scope Alignment with Steering Committee Draft RFP		Publish RFP


Phase 3: Evaluation and Procurement Activities						Campus Engagement
				Procurement-Ready RFP and Evaluation Materials	RFP Response Period
					Responses Submitted	Vendor Demos and Evaluation Vendor Selected and Contract Negotiation

Deliverable/Work Product

Workshops/Interviews/Meetings

Milestones

Project Management & Governance

Weekly Steering Committee Meetings are held to address key decisions and align project governance structure related to roles, meeting logistics, and conflict considerations.

Requirements Gathering

Stakeholders engaged in interviews and/or workshops to gather requirements, included the following:

Name	Title, Role, or Unit
Bill Dracos	Chief Research Operations Officer (CROO)
Brandon Strickland	Associate Vice President for Research Administration
Susan Burns	Associate Vice President, Office of Research Operations & Infrastructure
Rebecca Terns	Executive Director, Office of Research Development
Vannessa Daniels	Director, Government and Not-for-Profit Contracting for Academic Units, Office of Sponsored Programs
Roberta Burke	Executive Director, Government and Not-for-Profit Contracting for GTRI, Office of Sponsored Programs
Tanta Myles	Associate Vice President, Office of Research Integrity Assurance
Kadean Khan	Research Enterprise Systems Manager, Office of Sponsored Programs
Sophia Herbert-Peterson	Executive Director, Corporate & International Contracting/Exchange Agreements/Subawards & Consulting Agreements, Office of Sponsored Programs
Joshua Toas	Chief Ethics and Compliance Officer, Office of General Counsel
Jennifer Keller	Director, Research Security Compliance & Risk Management, Office of Research Integrity Assurance
Matt Sanders	Senior Director for Research Computing and Data, Office of Research Operations & Infrastructure
Raj Vuchatu	Chief Information Officer, Georgia Tech Research Institute
Ira Bragg	Digital Transformation and Operations Lead, Georgia Tech Research Institute
Bo Rotoloni	Director of Research at Georgia Tech Research Institute and Director of the Information & Cyber Sciences Directorate (ICSD)
Mark Militello	Associate Vice President of Finance and Research Administration and Chief Financial Officer, Georgia Tech Research Institute
Sudagar Sundaram	Senior Manager, Georgia Tech Research Institute
Tamika Griffin	Assistant Director, Georgia Tech Research Institute
Stephanie Sodipo	Director of Operations, Georgia Tech Research Institute
Jerri Gladney	IT Project Manager Principal, Georgia Tech Research Institute
Sara Blevins	GTRI-Contract Support Office, Georgia Tech Research Institute
Josh Rosenberg	Executive Director, Grants and Contracts Accounting
Jonathon Jeffries	Director, Cost Accounting and Compliance, Grants and Contracts Accounting
Joe Lewis	Associate Vice President & Chief Information Security Officer, Office of Information Technology
Melanie Clark	Director, Human Research Protection Program, Office of Research Integrity Assurance
Ted Evans	Associate Director, IACUC/IBC/DURC, Office of Research Integrity Assurance
Terry Bridges	Director, Conflict of Interest, Office of the General Counsel
Greg Phillips	Executive Director (Interim), Enterprise Applications & Data Management, Office of Information Technology
Faith Taylor	Associate Director, Research Administration, College of Sciences
Stacey Bass	Grants Administrator, School of Psychology
Sue Winters	Director of Research Operations, Advanced Research Institute
Quinny Ou	Financial Administrator, School of Electrical & Computer Engineering
Adam Steinberg	Pratt & Whitney Chair in the Daniel Guggenheim School of Aerospace Engineering /Co-Chair Faculty Executive Board
Dima Nazzal	Director of Education and Projects/Co-Chair Faculty Executive Board
Karen Feigh	Associate Chair for Research and David S. Lewis Professor
Tom Conte	Associate Dean for Research, College of Computing
Aaron Levine	Associate Dean for Research and Outreach, Ivan Allen College of Liberal Arts
Alexander Lerch	Associate Dean for Research and Creative Practice, College of Design
Office of Sponsored Programs	Contracting Officers

Contact with questions:

Rebecca Gurvich, Project Manager
CROO@gatech.edu