What is the Contract Management Project?
Many of our systems are sun setting or need updating. With this opportunity, our team, OSP & GTRI-ESD, is reviewing, re-engineering, standardizing and streamlining processes in the Contract Management lifecycle.
Our purpose is to digitize the contract management processes from end to end. This includes: data organization, streamlining and standardization of processes, trackable statuses, analytical reports.
By the end of the project, more than six systems will have changed as well as multiple tools, business processes and ways of working.
How will we do this?
We have partnered with Deltek, a global provider of software and solutions for project-based businesses. We are expanding our use of their Costpoint platform to build the Contract Management functionality.
How will this impact you?
The OSP user will use Contract Management in Costpoint to execute all contract management business processes. These business processes will interface with eRouting.
NON-OSP users will see changes in eRouting that support the new processes, depending on their access. The Non-OSP users affect are GT RI/PIs, RAs and GTRI PDs/PIs, RAs, those that work on proposals, contracts, subagreements, etc...
The goal is a more efficient, transparent and time saving contract management process for both OSP users and NON-OSP end users.
Who are the key stakeholders?
|Executive Sponsor||Product Owners||Delivery Implementation Leads||Change Management Team (D1/D2/D3)|
|Cindy Hope, OSP||Kendall Crosby, OSP, D1-Exchange Agreement||David Rimmer, D1 Project Director GTRI-ESD||Deanna Hendrickson, OSP|
|Dana Simpson, OSP, D2||Kennedy Oyoo, D2 Project Director GTRI-ESD||Penny Soteres, GTRI-PMO|
Key Contract Management Project Information
|Main Deliverables||Systems Changing by Deliverable||D2 Timeline and Status Update|
D1 - COMPLETE and LIVE as of September 1, 2022
D1 replaced the multiple manual processes for tracking and communication of Exchange Agreements, with re-engineered business processes:
|NDAs||MTA-in / MTA-out||DUAs|
|Training in QUEST LMS|