Pardon Our Dust! Updates in Progress for Workday Transformation
On July 1, 2019, Georgia Tech implemented Workday Financials campus wide. We are quickly working to update our resources, including instructions for subawards. Check back frequently as this page will be updated soon. Subaward FAQs are available in the Financial section of http://services.gatech.edu/. Thanks to everyone who attended the July 26 Info Session on Subawards in Workday. We are in the process of making video demos available online. Check back soon!
What is a Subaward?
A subaward may be required if part of the research effort under a sponsored project is to be performed by an outside organization or institution. The subagreement defines the scope of work, provides an itemized budget and budget justification, and outlines the terms and conditions under which the work will be completed. It also ensures that the subrecipient complies with sponsor requirements.
The Office of Sponsored Programs (OSP) manages all subagreements with other institutions. Subcontracts should be set up as soon as possible after the receipt of an award.
Subaward Video Support and Workday Demonstrations
Click here for additional resources supporting Subawards and Georgia Tech's transition to Workday.
Subawards: What is Changing with Workday?
Demonstration: Create a New Subagreement (Subaward) Request in Contract Information System (CIS)
Demonstration: Subaward Purchase Orders (Reivew and Approve)
Demonstration: Subaward Invoice Process
The Principal Investigator will be responsible for providing oversight of the subcontract including:
- Monitoring the technical performance of the subcontractor
- Verifying that required cost sharing is properly documented
- Approving the invoices for payment
Please notify your subaward CO if any questions or concerns arise, including (1) a subcontractor needs additional time or funds, (2) disputes over performance of the agreed statement of work, etc.